Principle 5 - Limiting Use, Disclosure and Retention

Limiting Use, Disclosure and Retention

Personal information may only be used or disclosed for the purpose for which it was collected unless you have otherwise consented, or when it is required or permitted by law. Personal information may only be retained for the period of time required to fulfill the purpose for which it was collected or as required by law.

This information is used for statistical analysis by the Executive, for use by Centre Executives and Centre Councils in the operation of the Centre, for security purposes by the Webmaster for Information restricted by the General Public, by the Society's List Keeper to maintain a closed list for members only, by the distributors for mailing purposes, and by the mail house for promotional mailing purposes.

Customer Files

Electronic customer files are kept in an environment with restricted access. Likewise hardcopy files are maintained with restricted access. Hard copy files of membership applications and customer orders are shredded after three years. Information relating to accounting is maintained for seven years as required by Revenue Canada. Other information related to astronomy, astronomical activities and the aims of the RASC, are maintained for as long as the RASC may from time to time determine is necessary.

Online Security

We manage our server environment appropriately and our firewall infrastructure is strictly adhered to. Our security practices are reviewed on a regular basis and we routinely employ current technologies to ensure that the confidentiality and privacy of your information is not compromised.


When you call our customer service centre you will be required to verify your identity by providing some personally identifying information.


Last modified: 
Tuesday, August 25, 2015 - 8:07pm