The notice of the Society's annual meeting (to take place on August 16) including the Proxy 2009 form and the Essential Annual Report has been mailed out this week to members without an email address in the membership database. The Essential Annual Report contains all those things required by the Society's By-laws.
You can find it on the RASC Web site at: http://www.rasc.ca/private/governance/annualreports.shtml  with the usual username and login requirements. The Extended Annual Report will be out soon as a PDF only -- watch for further announcements.
You can download and print the Proxy 2009 as a separate document. Instructions regarding the Proxy are contained in the Essential Annual Report.